{"id":343,"date":"2015-03-09T19:48:56","date_gmt":"2015-03-09T18:48:56","guid":{"rendered":"http:\/\/www.headconf.org\/?page_id=343"},"modified":"2026-04-06T17:22:27","modified_gmt":"2026-04-06T15:22:27","slug":"camera-ready-submission","status":"publish","type":"page","link":"https:\/\/headconf.org\/camera-ready-submission\/","title":{"rendered":"Instructions for Camera Ready Submission"},"content":{"rendered":"\n<h3 class=\"wp-block-heading\">Step 1. Registration<\/h3>\n\n\n\n<p>For each accepted paper, at least one author must register for the conference by\u00a0<strong>April 20, 2026<\/strong>. One registration fee includes the publication of one paper. Additional papers of the same author \u2014 including full papers, short papers and posters \u2014 are subject to an extra fee.<\/p>\n\n\n\n<p>You can find more information about the registration in this&nbsp;<a href=\"https:\/\/headconf.org\/registration\/\" data-type=\"URL\" data-id=\"https:\/\/headconf.org\/registration\/\">link<\/a>.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"s1\">Step 2. Preparing the documents<\/h3>\n\n\n\n<p>Before logging into the OCS platform, ensure that you have three documents prepared:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>The paper in .doc or .docx format, including the changes suggested by the reviewers and following strictly the page limits and the format instructions in the template.<br><a href=\"https:\/\/headconf.org\/template.docx\">https:\/\/headconf.org\/template.docx<\/a><\/li>\n\n\n\n<li>The paper in PDF format, generated from the .doc\/.docx file.<\/li>\n\n\n\n<li>A PDF file with a signed and scanned copy of the&nbsp;<em>Statement of work ownership and assignment of rights for the publication of conference proceedings<\/em>, which is available here:<br><a href=\"https:\/\/headconf.org\/copyright.doc\">https:\/\/headconf.org\/copyright.doc<\/a><\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Step 3. Logging into OCS<\/h3>\n\n\n\n<p>Once you have your documents prepared, log in with your username and password following this link:&nbsp;<a href=\"https:\/\/ocs.editorial.upv.es\/index.php\/index\/index\/user\">https:\/\/ocs.editorial.upv.es\/index.php\/index\/index\/user<\/a><\/p>\n\n\n\n<figure class=\"wp-block-image\"><a href=\"https:\/\/archive.headconf.org\/head19\/wp-content\/uploads\/2015\/03\/cr1.png\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"517\" src=\"https:\/\/archive.headconf.org\/head19\/wp-content\/uploads\/2015\/03\/cr1-1024x517.png\" alt=\"cr1\" class=\"wp-image-353\" srcset=\"https:\/\/headconf.org\/wp-content\/uploads\/2015\/03\/cr1-1024x517.png 1024w, https:\/\/headconf.org\/wp-content\/uploads\/2015\/03\/cr1-300x151.png 300w, https:\/\/headconf.org\/wp-content\/uploads\/2015\/03\/cr1.png 1205w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure>\n\n\n\n<p>After loggin in, click on User Home section, and then on the Author link below the HEAd\u201923 heading to check the status of your paper.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><a href=\"https:\/\/archive.headconf.org\/head19\/wp-content\/uploads\/2014\/08\/step1a.png\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"586\" src=\"https:\/\/archive.headconf.org\/head19\/wp-content\/uploads\/2014\/08\/step1a-1024x586.png\" alt=\"step1a\" class=\"wp-image-137\" srcset=\"https:\/\/headconf.org\/wp-content\/uploads\/2014\/08\/step1a-1024x586.png 1024w, https:\/\/headconf.org\/wp-content\/uploads\/2014\/08\/step1a-300x171.png 300w, https:\/\/headconf.org\/wp-content\/uploads\/2014\/08\/step1a.png 1217w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure>\n\n\n\n<p>If your paper was accepted, its status will show&nbsp;<em>Revisions Required<\/em>. Click on the title of the paper to submit the camera ready version.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><a href=\"https:\/\/archive.headconf.org\/head19\/wp-content\/uploads\/2015\/03\/cr3.png\"><img loading=\"lazy\" decoding=\"async\" width=\"925\" height=\"417\" src=\"https:\/\/archive.headconf.org\/head19\/wp-content\/uploads\/2015\/03\/cr3.png\" alt=\"cr3\" class=\"wp-image-356\" srcset=\"https:\/\/headconf.org\/wp-content\/uploads\/2015\/03\/cr3.png 925w, https:\/\/headconf.org\/wp-content\/uploads\/2015\/03\/cr3-300x135.png 300w\" sizes=\"auto, (max-width: 925px) 100vw, 925px\" \/><\/a><\/figure>\n\n\n\n<p>You should see both the Summary and the Review sections for your paper.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><a href=\"https:\/\/archive.headconf.org\/head19\/wp-content\/uploads\/2015\/03\/cr4.png\"><img loading=\"lazy\" decoding=\"async\" width=\"925\" height=\"352\" src=\"https:\/\/archive.headconf.org\/head19\/wp-content\/uploads\/2015\/03\/cr4.png\" alt=\"cr4\" class=\"wp-image-355\" srcset=\"https:\/\/headconf.org\/wp-content\/uploads\/2015\/03\/cr4.png 925w, https:\/\/headconf.org\/wp-content\/uploads\/2015\/03\/cr4-300x114.png 300w\" sizes=\"auto, (max-width: 925px) 100vw, 925px\" \/><\/a><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\">Step 4. Checking Metadata<\/h3>\n\n\n\n<p>Under the&nbsp;<em>Summary<\/em>&nbsp;section, please check that all author names and affiliations were properly included, as well as the paper title and abstract. If some data are missing, you can add them by clicking on&nbsp;<em>Edit Metadata<\/em>.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><a href=\"https:\/\/archive.headconf.org\/head19\/wp-content\/uploads\/2015\/03\/cr5.png\"><img loading=\"lazy\" decoding=\"async\" width=\"924\" height=\"803\" src=\"https:\/\/archive.headconf.org\/head19\/wp-content\/uploads\/2015\/03\/cr5.png\" alt=\"cr5\" class=\"wp-image-349\" srcset=\"https:\/\/headconf.org\/wp-content\/uploads\/2015\/03\/cr5.png 924w, https:\/\/headconf.org\/wp-content\/uploads\/2015\/03\/cr5-300x261.png 300w\" sizes=\"auto, (max-width: 924px) 100vw, 924px\" \/><\/a><\/figure>\n\n\n\n<p>The next screen allows you to add authors or complete paper details.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><a href=\"https:\/\/archive.headconf.org\/head19\/wp-content\/uploads\/2015\/03\/cr6.png\"><img loading=\"lazy\" decoding=\"async\" width=\"939\" height=\"851\" src=\"https:\/\/archive.headconf.org\/head19\/wp-content\/uploads\/2015\/03\/cr6.png\" alt=\"cr6\" class=\"wp-image-350\" srcset=\"https:\/\/headconf.org\/wp-content\/uploads\/2015\/03\/cr6.png 939w, https:\/\/headconf.org\/wp-content\/uploads\/2015\/03\/cr6-300x272.png 300w\" sizes=\"auto, (max-width: 939px) 100vw, 939px\" \/><\/a><\/figure>\n\n\n\n<p>Remember to save the modifications by clicking on&nbsp;<em>Save Metadata<\/em>.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Step 5. Uploading files<\/h3>\n\n\n\n<p>Under the review section, please upload one-by-one the three documents&nbsp; (paper in docx and PDF formats, and signed copyright form) described in <a href=\"#s1\" data-type=\"internal\" data-id=\"#s1\">Step 2<\/a>.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><a href=\"https:\/\/archive.headconf.org\/head19\/wp-content\/uploads\/2015\/03\/cr8.png\"><img loading=\"lazy\" decoding=\"async\" width=\"684\" height=\"203\" src=\"https:\/\/archive.headconf.org\/head19\/wp-content\/uploads\/2015\/03\/cr8.png\" alt=\"cr8\" class=\"wp-image-352\" srcset=\"https:\/\/headconf.org\/wp-content\/uploads\/2015\/03\/cr8.png 684w, https:\/\/headconf.org\/wp-content\/uploads\/2015\/03\/cr8-300x89.png 300w\" sizes=\"auto, (max-width: 684px) 100vw, 684px\" \/><\/a><\/figure>\n\n\n\n<p>Double-check that the uploaded documents match the final version of your paper. At this point, the submission is finished. Click on the envelope close to the \u201cNotify director\u201d to let us know that your camera-ready submission is completed. If everything is fine, the status of the paper will change within few weeks after the camera-ready deadline.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Step 1. Registration For each accepted paper, at least one author must register for the conference by\u00a0April 20, 2026. One registration fee includes the publication of one paper. Additional papers of the same author \u2014 including full papers, short papers and posters \u2014 are subject to an extra fee. You can find more information about &hellip; <a href=\"https:\/\/headconf.org\/camera-ready-submission\/\" class=\"more-link\">Continue reading <span class=\"screen-reader-text\">Instructions for Camera Ready Submission<\/span> <span class=\"meta-nav\">&rarr;<\/span><\/a><\/p>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-343","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/headconf.org\/wp-json\/wp\/v2\/pages\/343","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/headconf.org\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/headconf.org\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/headconf.org\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/headconf.org\/wp-json\/wp\/v2\/comments?post=343"}],"version-history":[{"count":10,"href":"https:\/\/headconf.org\/wp-json\/wp\/v2\/pages\/343\/revisions"}],"predecessor-version":[{"id":3868,"href":"https:\/\/headconf.org\/wp-json\/wp\/v2\/pages\/343\/revisions\/3868"}],"wp:attachment":[{"href":"https:\/\/headconf.org\/wp-json\/wp\/v2\/media?parent=343"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}