Instructions for Camera Ready Submission

Step 1. Registration

For each accepted paper, at least one author must register for the conference by April 19, 2016. One registration fee includes the publication of one paper. Additional papers of the same author — including full papers, short papers and posters — are subject to an extra fee.

You can find more information about the registration in this link.

Step 2. Preparing the documents

Full papers:

  • If your paper has been accepted as full paper, then you should prepare the camera-ready version using the Procedia’s template.
  • The paper length must be strictly between 4 and 8 pages including the abstract (A4 size).
  • Before logging into the OCS platform, ensure that you have two documents prepared:
    • The paper in .docx format, including the changes suggested by the reviewers and following strictly the page limits and the format instructions in the Procedia’s template
    • The paper in PDF format, generated from the .docx file.
  • Notice that Elsevier has automated the exclusive license transfer process. The copyright form will be directly sent to the authors during production process.

Short papers and posters:

  • If your paper has been accepted as short paper or poster, then you should prepare the camera-ready version using the UPV Press template.
  • The paper length must be strictly between 4 and 8 pages including the abstract (A4 size).
  • Before logging into the OCS platform, ensure that you have three documents prepared:
  • The paper in .docx format, including the changes suggested by the reviewers and following strictly the page limits and the format instructions in the UPV Press template
  • The paper in PDF format, generated from the .docx file.
  • A PDF file with a signed and scanned copy of the Statement of work ownership and assignment of rights for the publication of conference proceedings, which is available here.

 

Step 3. Logging into OCS

Once you have your documents prepared, log in with your username and password following this link: http://ocs.editorial.upv.es/index.php/index/index/user

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After loggin in, click on User Home section, and then on the Author link below the HEAd’16 heading to check the status of your paper.

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If your paper was accepted, its status will show Revisions Required. Click on the title of the paper to submit the camera ready version.

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You should see both the Summary and the Review sections for your paper.

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Step 4. Checking Metadata

Under the Summary section, please check that all author names and affiliations were properly included, as well as the paper title and abstract. If some data are missing, you can add them by clicking on Edit Metadata.

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The next screen allows you to add authors or complete paper details.

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Remember to save the modifications by clicking on Save Metadata.

Step 5. Uploading files

  • For full papers: Under the review section, please upload one-by-one the two documents (paper in docx and PDF formats) described in Step 2.
  • For short papers and posters: Under the review section, please upload one-by-one the three documents documents (paper in docx and PDF formats, and signed copyright form) described in Step 2.

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Double-check that the uploaded documents match the final version of your paper. At this point, the submission is finished. Click on the envelope close to the “Notify director” to let us know that your camera-ready submission is completed. If everything is fine, the status of the paper will change within few days after the camera-ready deadline.